About this page

This page contains some of the basics for smooth communication and collaboration at PyCon APAC 2023.

About Slack

Profile Settings

• Set your Display name to something containing only hyphens, underscores, periods and alphanumeric characters (no spaces). This makes auto-completion easier and our bots happier. Your Full name can use any characters you like.

• Please set a profile picture. If you’re comfortable with it, setting it a picture of yourself is much appreciated.

Direct Messages

Avoid using direct messages, unless unavoidable such as for sending private information. All discussion should happen in a channel.

To avoid any potential issues, please do not use direct messages to discuss topics unrelated to the conference either.

Communication

For faster communication, whenever possible, please use Japanese on Slack. However, you may also use English, but please be aware that not all volunteers are comfortable communicating in English.

If you have any questions or concerns, always feel free to contact on of the chair persons (@selina, @peacock, @ainamori, @yoshida), your team leader or @jonas (English preferred).

• Chair: @selina

• Vice-chair: @peacock & @ainamori

• Supervisor: @yoshida

The @english team

As an English speaker, you will likely be added to the @english team on Slack. This team can be used by other volunteers to request translations or proof reading of English materials such as blog posts, tweets, printed materials, etc. To prevent multiple people to work on the same translation, please indicate in the Slack thread that you’re working on it and please make sure your read the English Communication Style Guide and Guidelines.

About JIRA

The main task list: https://pyconjp.atlassian.net/jira/software/c/projects/USA/issues

Task types:

• Epic: The highest abstraction of tickets. This type of ticket should generally only be created by chair persons.

• Story: Splits an Epic into smaller parts

• Task: Small task that should be possible to complete in one go

• Sub-task: Used to split a Story or Task into smaller units

Task statuses/progress:

• Open: Status after creating a task. When creating a task make sure to set a due date and select a component.

• In Progress: Set to this status if someone is working on this task. Make sure it is assigned to the correct person.

• Resolved: When you’re done with a task, set the assigned person back to the person who reported/opened the task.

• Closed: After confirming a task is complete, the reporter should close the task.

External Communication

Make sure your read the English Communication Style Guide and Guidelines

When communicating outside the PyCon APAC 2023 organizing team, identify yourself as “XYZ from PyCon APAC 2023” or “XYZ from the PyCon APAC 2023 ABC team”.

Using Email

If you using email to reply or contact, please include sender(ex: pyconjp@pycon.jp ) to CC address.

This is because mail received in a shared account flows to the #email- prefix channel.